The Freelance Rate Calculator
How much do you need to charge to sustain your freelance business?
Take 10 minutes and figure out your hourly / daily / weekly rate:
Go to File > Make a Copy...
Click here to download directly
Now you can fill out your own spreadsheet!
Daily Monthly Yearly ← Annual Expenses, per category, will be equal to:
Group Category ↓ ↓ ↓ ( Daily x 365 ) + ( Monthly x 12 ) + ( Yearly x 1 )
Rent or Mortgage $1,200 ← How much for the roof over your head?
These are the essential expenses that you will need to cover in order to sustain your current lifestyle. If you cannot afford these costs, you cannot be a full-time freelancer - sorry!
Utilities ( Gas / Electric ) $150 ← Lights? Electricity? Heat? Stove?
Phone & Internet $200 ← Cell phone bill? Cable? Internet? Landline?
Meals & Entertainment $20 $200 ← Groceries? Takeout? Dinner with friends?
Insurance ( Health / Other ) $350 ← Health / Dental / Vision / Life insurance? Car insurance?
Transportation $9 $100 $350 ← Car payments? Train, bus, or subway fare? Uber or Taxi rides?
You will most likely need to cover these costs, too.
Travel ( Hotel & Airfare ) $1,000 ← Plane tickets? Hotel or AirBnB? Train or bus trips? Event travel?
Office Supplies $10 $500 ← Pens, paper, ink? Work stations or small office furniture?
These are your core business expenses. Ex. If you need a computer every three years, then consider taking the full cost and dividing it by 3, then placing the amount in the "Yearly" column.
Hardware & Software $2,000 ← New computer? Monitors? 1-time software purchases?
Trade Assets $1,000 ← Fonts? Icons? Books? Plug-ins?
Subscriptions $100 ← Adobe Creative Cloud? Sketch? InVision? Pro Tools?
Website $100 ← Hosting? Servers? Cloud? Domain registrations?
Advertising $100 ← Google Ads? Print or online ads? Facebook? Instagram?
These can be considered optional if you are just getting started.
Legal & Accounting $1,000 ← Contracts? Taxes? Accounting? Legal advice?
Professional Development $2,000 ← Tuition? Professional classes? Networking events?
Office Space $350 ← Co-working space? Dedicated office?
Once you are established, these additional expenses could be part of your financial planning.
Contractors & Hired Help $1,000 ← Need to hire some help on projects? Any additional help?
Other $100 $1,500 ← Business insurance? Business entity fees? Other expenses?
↓ ↓ ↓
Daily Monthly Yearly
SUB TOTALS $29 $2,960 $10,350 ← Amount you spend per day, month, & year
Annual multiplier x 365 x 12 x 1 ← Multiply amounts by the number of days, months, & year
ANNUAL TOTALS $10,585 $35,520 $10,350 ← Add these amounts to get your total annual expenses
↘ ↓ ↙
$56,455 ← Your total annual expenses
in ANNUAL EXPENSES
So, you need to earn $56,455 to break even???
No, you need to earn more.
How to Break Even
You need to earn enough to pay for all annual expenses AFTER sales fees and taxes are paid.
Expenses + Fees + Taxes = Break Even ← The Break Even Formula
Sales Fees and Taxes
You can't escape them ¯\_(ツ)_/¯
Credit Card Service Other Credit Card Do you accept credit card payments? Service Do you pay any third-party fees? (ex. sales commissions, Upwork) Other All other sales that have a transaction fee. If none, enter 0%.
↓ ↓ ↓
What % of your sales are from credit card / service / other?
→ % of Total Sales 90% 10% 0%
What is the sales fee, per sale? → Transaction Fee 3.0% 15.0% 0.0%
TOTAL FEES $1,524 $847 $0
↘ ↓ ↙
$2,371 ← Your total annual sales fees
in SALES FEES
How are you filing taxes? → Single YES YES ← Select "Yes" for Sole Proprietorship or Single-Member LLC
Married ( Filing Jointly ) NO ← Select "Single" for Married Filing Separately
2020 Federal Tax Rates
Annual Expenses $56,455
Income Bracket Rate
Sales Fees $2,371 $0 10% $988 You will be taxed at different rates, per income tax bracket. We have automatically calculated your Federal Income Tax, based on these rates.
The income needed to pay for your annual expenses and sales fees $9,876 12% $4,618
→ TOTAL INCOME $58,826 $40,126 22% $14,606
$85,526 24% $33,272
Based on your TOTAL INCOME → Federal Income Tax $8,732 ← $163,301 32% $47,368
$207,351 35% $156,235
What is your State Income Tax? → State Income Tax 6.4% $518,401 37% Source
Average state tax rate is 6.4%
Source TOTAL TAX $12,496 ← Your total annual taxes
Expenses + Fees + Taxes
$56,455 $2,371 $12,496
↘ ↓ ↙
$71,323 ← Your required total annual sales to break even
in TOTAL ANNUAL SALES
Calculate Your Rate
What should you charge per hour?