PROJECT MANAGEMENT PLAN
Table of contents
1. Introduction 2
1.1 Project Purpose 2
1.2. Project Objectives 2
1.3. Project Deliverables 2
2. Executive Summary 2
3. Integration Management Plan 2
3.1. Team Structure 2
3.2. Roles and Duties 3
3.3. Change Management 3
3.4. Closing the Project 3
4. Scope Management Plan 3
4.1. Scope Statement 3
4.2. Scope Management 3
4.3. Requirements Management Plan 4
4.4. Work Breakdown Structure (WBS) 4
5. Schedule Management Plan 4
5.1. Milestones List 4
5.2. Baseline Schedule 4
5.3. Project Schedule Control 4
6. Cost Management Plan 5
6.1. Budget Estimation 5
6.2. Budget Allocation 5
6.3. Budget Control 5
7. Quality Management Plan 5
8. Human Resources Management Plan 5
9. Communication Management Plan 5
10. Risk Management Plan 6
12. Revision History 6
APPENDIX 1: Approvals Section 7
APPENDIX 2: Attachments 8
APPENDIX 3: Glossary 9
APPENDIX 4: Author Notes 10
1.1 Project Purpose
State the project’s purpose.
1.2. Project Objectives
Mention and define all measurable objectives, business needs, and goals. Stakeholders will use these to assess the success of the project.
1.3. Project Deliverables
List what products or services you need to deliver to your clients.
Date of delivery
Method of delivery
2. Executive Summary
Summarize the Project Charter you’ve already created.
3. Integration Management Plan
3.1. Team Structure
Mention and describe all internal and external people or organizations who’ll participate in the project’s development or provide resources for this process. Create a structure/diagram of your team and identify the main roles you’ll need for the project.
3.2. Roles and Duties
List your team members and their duties based on the roles you’ve identified before. Include all internal or external stakeholders who are not part of the project team too. Go into detail on how much control/authority they’ll have over a specific task and how important their role is for the project.
3.3. Change Management
Describe how changes will be identified, tracked, and managed; who’ll be in charge of handling them; who can request or approve a change; and what resources can be used. It’s normal for changes to happen due to new objectives or client requirements. But don’t skip preparing for the change management process if you want to avoid further mistakes.
3.4. Closing the Project
Describe and create a plan on how the project will be closed, what team members will work on next, what will happen to the unused resources, and how the project objectives were reached. Don’t forget the closing report where you can mark everything you and your team learned during the project as discussed in your final meeting.
4. Scope Management Plan
4.1. Scope Statement
State everything that’s within and outside the product/service (product/service features) and project scope (activities that go into the project development process).
Tasks within scope
Tasks outside scope
4.2. Scope Management
State how the project scope will be defined, approved, and managed, including the team members who are responsible for this and the tools that will be used.
4.3. Requirements Management Plan
Include details on how you’ll gather the requirements for the project and how they will be managed and controlled. Include the people in charge of this and the tools or procedures needed for this process.
4.4. Work Breakdown Structure (WBS)
Mention all tasks according to company department, team, or project section and their relationships.
5. Schedule Management Plan
5.1. Milestones List
Note all project milestones including project phases, decision gates, delivery approvals, and any other event that can impact your project.
Estimated completion date
5.2. Baseline Schedule
Mention your initial schedule according to activity, priority, milestone, and dependency.
5.3. Project Schedule Control
Describe how the time spent on a task/project will be monitored and reported, what tools you’ll use, how and why the project schedule can modified, and who can revise the schedules. Include task dependencies.
6. Cost Management Plan
6.1. Budget Estimation
Describe how the project’s budget will be estimated, what tools you’ll use, how and why the budget can be changed, and who’s in charge of this.
6.2. Budget Allocation
Describe how the project’s budget will be distributed among tasks, what tools you’ll use, how and why the budget can be changed, and who’s in charge of this.
6.3. Budget Control
Describe how the project’s budget will be controlled, what tools you’ll use, how and why the budget can be changed, and who’s in charge of this.
7. Quality Management Plan
State what the project’s quality standards and procedures are, who’s in charge of QA (Quality Assurance) and QC (Quality Control), what tools and methods can be used, how the quality of deliverables will be measured, and what actions need to be taken to ensure the quality of the final product/service.
8. Human Resources Management Plan
Provide references on how your team will be appointed, managed, and trained throughout the entire project development process. Include what resources you’ll need, how performance and productivity issues will be handled, and what tools or methods will be used. Also mention other team-related factors such as team building sessions, mentoring, and any other activities that involve your team.
9. Communication Management Plan
Describe the process of handling project team and stakeholder communication including the methods and tools to be used, the people responsible for handling the communication channels and procedures, and other appropriate factors. Mention what information can be shared, who can do this, through which methods, and when.
10. Risk Management Plan
Describe how risks are going to be identified, analysed, managed, monitored, controlled, and reported. State who’ll be responsible for these steps, what the exact responsibilities are, and what tools or techniques can be used.
12. Revision History
Keep track of all the changes that have been made to the Project Management Plan.
APPENDIX 1: Approvals Section
List all the people who have approval rights over the project and whose signatures you need. They will also approve any further changes to the Project Management Plan.
APPENDIX 2: Attachments
List all documents and sources that support the Project Management Plan.
APPENDIX 3: Glossary
Provide definitions for all the terms that the readers of the Project Management Plan might not know.
APPENDIX 4: Author Notes
- Project (Title) Provided by www.paymoapp.com